Title: Head Start/Early Head Start Family Advocate Department: Head Start. 12 0 obj You may download the software for free, if you do not already have it. 19 0 obj Policies, Procedures & Forms ASQs by Age ASQ-3, ASQ-SE screening tools and activity suggestions by age Child Health Forms for health, nutrition, hearing and vision screens, allergies, immunizations, medication and more Child Mental Health Behavior and mental health assessments Classroom Safety & Equipment 16 0 obj And there's still long-standing requirement that families can't be chargedfor Head Start services within the Head Start day, but there is possibility to accept fees for familieswho are not Head Start eligible, and not part of that Head Start enrollment. Right. 4 0 obj Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word Lowndes County Board of Education Head Start Policies and Procedures 4. Prefill your email content below, and then select your email client to send the message. HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . Reports To: ERSEA Manager/EHS Director. endobj Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. Foundations of ERSEA. That section has now been aligned with the five year grant cycle. Elizabeth: And can we talk now about the selection process? After a program determines it's service area, it needs to assess thecommunity. Access Early Learning's repository of policies, procedures, and forms here. Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . Head Start 0 -5 . The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Employee Center File Checklist (10/22) PAT File Review. Early Childhood Development and Health Services III. ERSEA . Position. Explore research-based strategies for intentional recruitment in Head Start programs and communities. 16. <> Catherine: and Attendance. program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. A ranked waiting list is actively maintained and used to fill openings in a timely fashion. Elizabeth: That's Subpart A. ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. ' CC Environmental Checklist (Optional) Data Monitoring Tool. An exception to the Income eligibility is determined for all EHS children transitioning into HS. . Finance policies are now available in the finance manual. Elizabeth: he final section is on fees, and I think there's a new provision in this section. 5S|KS>zE 0h(4` K9 Age eligibility requirements: a. SUMMARY Under the supervision of the PFCE/ERSEA Manager, the Family Advocate is responsible for implementation of the Parent Family Community Engagement goals and framework. 18 0 obj Building Relationships with Preschool Children. H\0X8(&]EhpIjhd8yYP bwR?{N.mVI/}rw};}qzH/~m>[4~8^5M~7~6W{9t6O[1/%etQW/7Z3v:\Zl5$y8X^W+Vo7@ @ @ @ @ @ a-ZYAVdYAV9KY,;';%Z"jtq8rLO=gk}BI? Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Play Promotes Early Development: Its Time For Play! Nicole Holman-Alexander: Hello, hello, and welcome to ERSEA: Moving Beyond Implementation.We are really happy to be here with you all today to really look at some learning outcomes, talk to you about some content, and have an opportunity for you to share with us, as well, around this topic of ERSEA: Moving Beyond . Eligibility, Recruitment, Selection, Enrollment, and Attendance ( ERSEA) tasks are some of the most important work performed by Head Start programs. Five years is a long time, and we know that communities can change, soprograms are required to review every year the elements of their community needs assessment. %PDF-1.5 They apply to both Head Start and Early Head Start programs. Head Start Act; Head Start Program Performance Standards; . Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. endobj Head Start: stServes children who are 3 or 4 years old by September 1 of the enrollment year. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). 13 0 obj Identify how your program can promote and reinforce family engagement in . As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. X{7 27k 90Gsz%M$7=Y^k_; /$TvHi-H>P]kArIyBlEUPQO==:kT0sA(dF)D'rQoAH3uwSo*a.j2Xo}{qwgu d. dyuRd(b#0dH-kl~~=b7o^/?_xtm.Lp 7EMn ut/7Df Ab!~ih4uwM~dn!VR|hO2yM8V'/1xt8g3 1l9[)h{yb]5GpWgyJ;b-Q1,|d7OKdkg+v*U"\'iZ>D?q^T{qm0krTt Communication takes place in a sensitive and culturally responsive manner. How does your program's selection criteria make sure those most in need of services are prioritized? How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? In collaboration with the Head Start Director, the Executive Director will ensure the governing body, any advisory committee members, and the policy council are provided appropriate training and technical assistance to include: 1. H 8wBxlk|35. IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. The program uses its understanding of the community to develop criteria, accounting for evidence-based risk factors. ERSEA: Proven Techniques and Procedures This workshop will provide Head Start Personnel with the tools to recruit, enroll, and retain families through proven marketing techniques and strict adherence to the performance standards. ERSEA Insights Selection: Prioritizing Families with Responsive Policies and Criteria Programs must identify and enroll children and families who are most in need of Head Start services. Programs should use community assessment data to establish selection criteria for enrollment. ;|Fo) <>>> Criteria should prioritize children based on relevant family or child risk factors, including family income, homelessness, foster care, age, and eligibility for special education or early intervention services. endstream With the highest priority on ensuring all Head Start children are safe, and proper reporting of child incidents to OHS when they do occur, together we can provide our children and families with high quality services and fulfill the mission of the Head Start program. hM =L@QkUN^7;y \ 5 0 obj . Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. endobj Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . ERSEA. The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. g. Knowledge of Head Start Performance Standards, policies and procedures, Head Start philosophy and program operations h. Ability to work effectively as part of a team and to lead teams REPORTS TO: Director of Head Start SUPERVISES: Community Outreach & Transportation Supervisor, ERSEA Supervisor, Clerk <> 10 0 obj <> Family and Community Partnerships IV. 14. Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. % Selection Process. Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. For Early Head Start, except when the child is transitioning to Head Start, a In the next section, attendance, that has a new focus, actually, it's really onimplementing strategies to promote regular attendance for each child. <> Those slots can be reserved forup to 30 days. A different approach is taken for Early Head Start child find. Catherine: Thank you, I appreciate talking to you. Training on program performance standards This policy relates to Head Start Performance Standards 45 CFR . Find a Head Start job near you or anywhere in the U.S. STAFF AND PROGRAM MONITORING. stream Staff initiate supports as appropriate. To discuss components of ERSEA policies and procedures, staff training and monitoring to ensure accountability. Pyramid Model. endobj National Centers: Expand each section to view the policies, procedures and forms for that subject area. Consistent attendance is defined as present or participating for 85% of expected hours, or more. Community Partner Letters & Interest Forms. All Head Start employees will actively recruit children with severe disabilities by using the same procedures as stated in steps #1 and #2. Research salary, company info, career paths, and top skills for ERSEA/Family Service Specialist Responsibilities/Essential Functions Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. . endobj Page #: 1 of 5. ERSEA governs how programs determine eligibility, enroll children, and track attendance. x\n8}=+U"{.w:>;v9Ko)Y"%EA'*bN,su;lpX>~]?o]=|[_}Z>oa->_zws}}y 3%i_?DOBI"1T8Wal|mSt>/l{,}dnBv+@OGX~ZD~>r7W^^. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. we know that at least 10% of Head Start recipients' funded enrollment must be children who have been found, who have been . Selection Process The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. Revised 09/08/2021 PFCE No Call/No Show For each day a child is absent from center classes with a no call/no show: within the first hour: of the start of class, the guardian of all children who are not checked in and with no absence reason recorded in Playground, will receive an . Arrowhead Head Start Policy Council - Policy and Procedure Manual By Laws Head Start Training Library and Webinars Policies and Procedures Service Plans. * Ensure compliance with Y Head Start Policies and Procedures, Head Start Program Performance Standards, OCC, Licensing and MSDE in all areas of responsibility. Head Start Policy & Regulations. Effective starting November 2016. x1 Om O f? All documents are updated when available. Policy Council. Elizabeth: And now it must be reviewed annually, correct? Head Start Policy & Regulations. Related Regulations: 1302.12 Operational Procedure: 1. All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. x[[~_iC=X!DEQ`hd.)dfAZ,ttws?+n=Bs\OO}r0:oxDF T3"85DO{hUe_lh;/#5ylaZApo8x-g A$LQJxEH1;D4`Q?k6Mzn=]~Hn-cSo\`?+ p4x@fHQ\' ZQn_'Sii1A4`RA+b1i`zHT >v:@P6, 1jcR$g4G|20VE RA3aD1AT=>1b ]p]o\0Mz8 the child not to remain in Head Start, such as when there is a change in the child's family . Head Start staff help families in identifying barriers to consistent attendance. <> 6. Big Sandy Area Community Action Program Head Start. Ensure the compliance of Head Start Performance Standards related to Family Partnership Agreements, Family Engagement, and ERSEA. . The recruitment effort includes recruiting expectant mothers for Early Head Start. Enrollment. Catherine: And we really severely limit suspension. Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance <> endstream Maintaining Online Pre-Application Guidance (2/22) Program Drop File Procedure (7/22) Recruitment Policy & Procedure (6/20) Proudly powered by . Monitor eligibility applications and re-enrollments for accuracy following the Head Start Program Performance Standards and agency policies and procedures; May monitor, track, and support all areas of ERSEA, as assigned.