In this article, Ill share 5 new employee announcement email template examples and help you understand how to plug them to fit your organization. Enter your email address Enter your due date or child's birthday Trying to conceive? employee introduction email. Alternatively, you could send a restaurant gift card that the new parents can use. We are so happy for the arrival of your healthy new baby. Michele is a mom and aunt that has 15 years experience in children's programming coordinating daily activities, lesson planning, and leading lessons for infants. The next thing you should do after congratulating the new hire is to highlight your companys communication channel by encouraging other employees to join you in the welcome message. Before beginning [academic/schooling background], [employee name] attended [academic background] and was a graduate of the [graduation year]. Let us welcome her and let her know that you are excited about her joining the team. [Start date, e.g. We all know the effort and strength she had shown during these past ninth months, even going to the extent of coming to the office for her work till the 8 months of the pregnancy, which is a commendable job in and of itself. including emergency/trauma, post-anesthesia, and deployment medicine. Your new employee will feel less anxious and their co-workers will feel better prepared by knowing some basic things about their new team members. As an Amazon Associate I earn from qualifying purchases. ), 50 Unforgettable Ways to Tell Your Husband Youre Pregnant. I have some great news. Were super excited that ABC welcomes another strong talent.As youre able, please take some time to introduce yourself to Joyce and join me as we welcome our newest team member.Regards.Director, People Operations[Name][Signature], Hello Team,Im pleased to announce that Joyce Abraham will join us as a Policy Analyst. Thank you for sharing in this joyous news with us. Any sort of letter that talks about something personal about you, to the boss of your company should always be written appropriately. At (Time) on (Date), the Stork Market hit its highest mark yet when (Baby Name) was born to (Parent's Names). At least for a few weeks. Email Template Dear <SUPERVISOR NAME>: I wanted to notify you that I am currently pregnant with a due date of <DUE DATE>. We are all so thrilled for you on the arrival of your newest family member! On [date] at [time] she has become a mother of a [boy/girl]. Their feelings deserve respect, and you should use the utmost care when sharing your news. You can add in a photo of the new baby and use any of the suggested wording ideas by removing the "To" and "Subject" lines. We are a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com. $("span.current-site").html("SHRM MENA "); A warm welcome for [new employee's name] New faces at [company name] Meet our new hires! Florida International University New Employee Announcement Template. We suggest saying something personal about the employee. This announcement is usually descriptive and long as it doubles up as an employee introduction. Home Community March 2013 Meet other parents of March 2013 babies and share the joys and challenges as your children grow. (Employee Parent Name) and (Partner's Name) have granted me the honor of introducing you to their newest addition, baby girl (Baby's Name). Though, as for internal emails to current employees, including your name in such emails is rather a decision to be polite. Joyce will participate in employee onboarding activities for her first few weeks on the job.Joyce will work closely with [insert co-worker name], who will serve as her official mentor. Announcing the arrival of a new baby or multiples can be a very special experience. Idea #6: Send Out New Employee Announcement Newsletters. These are the Pregnancy Discrimination Act (PDA), the Americans with Disabilities Act (ADA), and the Family and Medical Leave Act (FMLA) (1). Mention how happy you are that you got this opportunity to enjoy motherhood. This letter template has all the necessary details to guide you to structure the letter to inform the birth of your colleagues baby. Members may download one copy of our sample forms and templates for your personal use within your organization. We heard that your newborn is the cutest one in the whole hospital! Writing a new hire welcome message goes beyond the regular congratulations, welcome to the team.. Before the pandemic, she said, unlimited PTO had a "reputation of reducing the actual amount of time employees took away from work." The birth of a baby is a real matter of happiness that needs to be shared with everyone. This will include recruitment, record maintenance, and payroll processing. You should also include the specific dates you'll be leaving and returning to work. Were excited about [employees name] ideas for taking [company name] to a new level and incorporating TikTok videos into our repertoire. Information you might want to include in your new employee email announcement could be: Something about their educational/professional background, Something personal about the new employee, Where the new person will be located in the building, How to get in touch with the new employee. [last name]." 5. Idea #2: Make a New Hire Announcement via Email. Formal invitation letter to be present at the function. You might see some items that were not bought that you could get, the beauty of this is that the gift will either be sent to the new parents home or they can pick it up at their leisure. A former writer/producer for The Discovery Channel, she is now a freelance writer and delighted to be sharing her talents and time with the wonderful Zippia audience. Aside from your subtle tone, your language choice must portray warmth and acceptance, and the message reflects the following: Your new employee announcement email campaign should begin with a clearly defined purpose. Im very pleased to announce that Nancy Newton will be joining our Human Resources Department here at Willowbury Industries on January 2, 2021. Write the date from when you will be resuming your duties again. It is my great pleasure to announce that he will be joining us in the capacity of [designation] in the [name] department.Apart from work, ABC is also an avid reader [or any other hobby]. No one is even talking about what happened in the Bachelor last night! Here is an example wording for the announcement of a new staff: Dear Staff: I am glad to announce that Jane Doe is joining our team starting on June 1. State that you conceived on (mention the date) and gave birth to a baby (mention whether its a boy or a girl). To increase workplace flexibility, PwC has instituted a number of new offerings, including: The idea that benefits will be valued differently by different workforce segments is something that Evive, a digital engagement and communication technology firm, discovered through its annual National Employee Journey survey, said Elisabeth Duncan, vice president of HR at the firm. While the culture in each workplace varies widely, its best to communicate your pregnancy to your boss in person initially, then follow it up with an email documenting your conversation. A letter to inform about a babys birth should be started with a polite greeting to him or her. The same goes for companies that have many departments. When communicating the ins and outs of employee benefits to workers who may be far-flung and struggling with new work/life challenges, keep in mind that offerings will be valued differently by. Now that you know what a new employee announcement email is and can differentiate it from a new hire welcome email, this is the right time to grab a welcome email template and start welcoming your new hires. Employers should not assume that employees appreciate or even are fully aware of all the benefits available to them. } While financial planning was the least commonly offered benefit (cited by15 percent of HR respondents), it was one of the most desired benefits at companies not providing it (cited by25 percent of employees). Thus, this is why she deserves all the love from us. Whether youre the human resources director or the hiring manager, creating a template for new employee announcements is an excellent idea to make your job easier. Idea #5: Give New Employees a Shout-out on Social Media. three new employees] will be joining us. A member of the HR team or the hiring manager can send this email to introduce the newest member to all current employees. An approximation of your maternity leave dates. I hope you love your time here. Please send pictures soon! Boosting Your Positive Outlook, hosted by Columbia University . ]Please join me in extending a heartfelt welcome to Joyce as she begins her journey at ABC Company.Ive attached her photo to help you recognize her when you see her around.Regards.Director, People Operations[Name][Signature], Dear all,Im pleased to announce that Joyce Abraham will join ABC Company in the newly created policy analyst position.She comes to us from XYZ Company, where she led Policy and Partnership and drove much impactful cultural diversity and digital inclusion projects.As an employee of (company name) company, we want you to know that your career aspirations and development are super important to us.We are not just being nice. We truly understand that your job satisfaction contributes to ABCs increased productivity and the level of job quality that the department expects.During this week, Joyce will be seeking input from each of you to gain clarity as to our culture. If you have a more formal relationship with your coworker, then try one of these phrases: Wishing you and your family the absolute best at this exciting time! Congratulations on the safe arrival of your precious baby girl! Sending an employee announcement email to your team should be part of your onboarding process. If you own your own business or have employees you supervise, be aware they may feel anxious about how your pregnancy may affect their personal work or how things will run when youre on leave. Sample Format for New Baby Congratulations Letter to Employee From Brain Joe Manager ABC Bank New York Date: June 25 th, 2020 To, Mr. Jack Brown 54, Hurling Apartments New York Dear Jack, On behalf of ABC Bank, we extend a warm congratulations to you and your wife on the arrival of your new born on June 5 th, 2020. In addition, she noted, "more regular communications through multiple approaches, including e-mail messages, home mailings, Slack/chat discussions and ad hoc benefits questions being asked at quarterly all-hands meetings are trends we are seeing. 30 Cute &Modern PregnancyAnnouncement Ideas to Share the News. You may also use this template to summarize your follow-up email if you shared your pregnancy news in person. Congratulations to you both on the safe arrival of your happy heathy baby. Just make sure you have a plan before you do it. And this is why you should close the email by enjoining other staff members to welcome her. However, it can hard to know how formal or informal to be, especially if you are not close to the mother or father in question. TELUS Health offers free or discounted services to support your personal success and help with everyday challenges. Please feel free to reach out to me with any comments or questions via my about page. If you think of anything else youd like me to address in advance of my maternity leave, please dont hesitate to let me know so I can add it to my to-do list. Best wishes and Im sure your new addition will bring so much joy to you and your family. Diaper cakes are a classic baby shower gift and they are always a fun way to send new baby wishes to a friend or coworker. After congratulating the new hire, introduce her to highlight how she fits into your organization. No matter how big or small your company is, if youre looking for a rule of thumb here, make sure the email goes to people who interact daily with the new hire. If communicating the ins and outs of employee benefits was difficult before the COVID-19 pandemic, it's even more so now, as employees are often far-flung and struggling with new work/life challenges. Composing a mail to inform the boss about the birth of your child, begin by greeting him or her. Although my vision and ability to speak aren't fully developed, I look forward to meeting you in the near future. Basic information people typically share on birth announcements include: One short paragraph stating that parents and baby are doing well, and when they expect to be home, is also appropriate. Be cognizant of the fact that some people like to get personal with their coworkers and develop friendships. Before sending a new employee announcement, send the new employee a questionnaire to help you fill out any information of the announcement. Explain why you're writing. This bridges the communication gap and assures the new hire that her needs will get an immediate response whenever she reaches out through that channel. Tips for Announcing Your Pregnancy at Work. I am pleased to inform you that [employee name] has been blessed with a baby. Simply add your baby's photo and customize the text. Questions like the following can be fun and great conversation starters: Where would you like to travel somewhere youve never been? Im so excited for you and cant wait to meet your little bundle of joy! Several states have enacted their own legislation, which may provide you with additional protections. strategic values relating to expectations, 7+ Email Personalization Practices with Real Examples, 14 Reminder Email Examples For Every Situation (Templates), 11 Customer Survey Email Template Examples. Soother clip [see below to add personalization] His target date for completion of the course is next May. [Employee name] will be joining us next [Start date] as the [Job title] and taking over our [job position]. SHRM Employment Law & Compliance Conference, Changing, Communicating Employee Benefits to Meet New Expectations, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences. Employees' preferences for benefits have changed. Liberty Mutual has been checking in with employees through regular surveys and virtual focus groups. The survey received responses from 500 full-time employees and 500 HR representatives and senior leaders across the U.S. Reprieve from certain non-essential work duties. Shutterfly birth announcements have more modern and fun designs starting as low as 39 cents per card. Keep in mind the PDA, ADA, and FMLA are national regulations and the bare minimum of what your workplace must provide. It is time for celebration. 13 dc 2005, NOC Letter of Society for Issuance of Passport, Difference Between Experience Letter and Service Certificate. She will also be your point of contact should you have any questions about your health or disability insurance plans. Seriously though, enjoy your tiny tot and your new life together! Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. I know, hard to believe, right? Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. As you all know that she will be on maternity leave from [date] to [date]. When selecting a photo to share, What To Expect suggests opting for a close-up shot that is clear. We've got a Code Cute New Dad Alert! The most common way to congratulate a coworker on a newborn baby is by email. Unsubscribe at any time. Please call ahead before stopping by. Many companies also offer an introduction time, maybe at break time or lunch, for the new employee. And this new employee announcement email becomes a premise for a healthy and long-term relationship. The contents of this blog, including text, original pictures and ideas are the sole property of Seaside Sundays. With great pleasure and delight, I announce that [mention the full name of the employee] has become a mother and has given birth to a sweet [mention the relevant gender] child. Its to officially welcome a new hire to the organization.This email usually goes out on the new hires first day at the company, and it is sent via email to all employees with the new hire in the copy. Start the letter by greeting your boss politely as this shows you are well aware of professional courtesy. This is a new employee announcement email template you can use to inform your employees about a new hire. What age do babies sleep through the night? You should include the name of the new employee, the date that they are starting, and their position with the company. Helping Startups/ It Companies/ and Small Businesses to Enhance Their Business Through Branding and Marketing Ideas. Proud parents, (Employee Parent Name) and his/her (Partner Title: husband, wife, etc.) } We won't send you spam. Template of New Employee Announcement Email. Do you and baby need some shut-eye? I am happy to share this good news with you all. If you announce your new baby in the local newspaper, send several copies to your workplace or ask a co-worker to hang the article in a public space at the office. I wish her motherboard blesses her with profound happiness. Make sure the team knows where and with whom the new employee will be working, their role. Minted birth announcements are elegant and affordable starting at just over $1 per card. All the staff at this moment informs that a special get together has been arranged on [mention the relevant date] to celebrate this momentous occasion with [mention the first name of the employee] herself. Other than that, just enjoy the newborn snuggles. Send a gift or card to (Email Author's Name) desk by (Date) if you want in. The new hire is about to start, but you want to do everything right. The nice thing about sending a new baby card is that it will have a prewritten message inside which can help you to find the right words. If you find yourself completely unable to do your job while pregnant, you still have some options. Some perks are no longer highly valued or even relevant. Search and download FREE white papers from industry experts. When youre finally ready to spill the beans, here are some tips on how to do it well. Or perhaps they will simply reach out to the new person to let them know theyre welcome there. New employee announcement email. Enjoy the newborn snuggles! If you have a much more informal relationship with the coworker but want to make sure not to say the wrong thing, try this email: Congratulations on the arrival of the newest member of your family! And shell directly report to [employee name. Subject line: Welcoming [Employee's name] to [Company name] / [department] Hi all, Let's give a warm welcome to [Employee's name] who will be joining us as a [Job title] on [Start date]. The 'new employee announcement' email is generally part of the onboarding process. Get your baby to sleep in minutes by following these helpful tips for using white noise! Sample HR Email and Letter Templates New employee announcement email. I congratulate [employee name] for entering the beautiful phase of a womans life. Remember that if your coworker is on maternity leave, they may not have access to their work email. A new employee announcement email is a message that announces that a new hire just joined you. Send me an e-mail, or leave a comment. Before telling your boss youre pregnant, its ideal if youve given thought to the following and can communicate your plans clearly: If you announce your pregnancy to your boss over email, consider using the following template. Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. Your session has expired. Posted Thursday, February 23, 2023. [First employee's full name] will join the [department/ team] on [start date] as our new [Job title. In most places I have worked, we pooled together for a gift and a card but if you want to send a card on your own to the new parents, then its a really thoughtful idea. (Name of contact) from HR will be putting together a gift basket for the family, please see her by Friday if you wish to contribute. A simple birth announcement is suitable for most workplaces and can be made in advance. There are several ways on how to congratulate a coworker on the birth of their new baby. When writing a new employee announcement email, you should include the new employees name, their start date, and position with the company. It wasn't easy, but all (Height & Weight) of him/her made it in extraordinary health. It is common to announce the new baby just before the employee returns to work. Owen McGab Enaohwo is the CEO and Co-Founder of SweetProcess; an easy-to-use and intuitive business process management software founded in 2013 that makes it possible for company executives and their employees to collaborate together to quickly document standard operating procedures, processes, and policies. You want to make the email easy for others to read so they dont skim so much that they miss important information. One way you can do this is by announcing the employees arrival before they start. This educational content is not intended to be a substitute for professional medical advice. How about this cute baby plant and card delivered right to their door? ]Joyce comes to us with more than [XX] years of experience, having served [information about professional experience], and recent accomplishments have included [an example or two from professional experience that illustrates expertise. Visitors are welcome beginning (Date). [Employee name] will be joining us next [Start date] as the [Job title] and taking over our [job position]. All rights reserved. Benefits Trends to Watch in 2023: Cost Containment, Mental Health and More. Mass email messages can help spread the news to people who may not be visiting you in those first days, such as co-workers and acquaintances. If youre close with the coworker that just had a new baby, then it is appropriate for you to be more funny and personal in your well wishes. Often, companies send a gift basket from the whole office to congratulate someone on the birth of their new baby. ", Hoogensen said it's important to keep things simple"both the way we talk about benefits and the processes in place to make them available.". You must know how to share the information about the birth of a baby. Join this group Hoping to finally get some shut-eye? Over the next few months, I plan to do the following: Of course, the date of the beginning of my leave may vary slightly due to the unpredictability of pregnancy, but I plan to give you as much notice as possible if any changes arise. Most women choose to wait until after the first trimester when their risk of miscarriage drops significantly. Here are a few super cute (and funny) new baby card for a coworker options that you can use: Here is a funny (although a bit vulgar) new baby card that would be perfect to congratulate a coworker on their new arrival. Thank you for sharing this joyous news. Employers are pivoting here, she said, and instead are more likely to offer perks such as home delivery of lunches. [Your name] Virtual & Washington, DC | February 26-28, 2023. Write a few things about your journey (keep it short). So much so, she decided to try it herself. Properly address your email If you work for a larger company, you may not already know your HR representative so it is important to learn this information.